CATALOGUING IN PUBLICATION


Cataloguing in Publication (CIP) is a service offered by the National Library Board (NLB) Singapore to local publishers, for books published in Singapore. It is a voluntary programme of cooperation between publishers and NLB and is provided free of charge.


A pre-publication catalogue record will be created for books published in Singapore that are within the scope of the CIP programme and given to the publisher before the book is published.


The CIP record created is derived from information supplied by publishers. This record includes the author, title, publisher, date of publication, and the International Standard Book Number (ISBN). The Library of Congress Subject Headings and Dewey Decimal Classification numbers are also provided to facilitate access and retrieval. The CIP record created observes internationally established cataloguing standards, thereby facilitating distribution of information for the publication throughout the world.


Commercial publishers, institutions, government or statutory boards and self-publishers are invited to participate in the CIP Programme.


Benefits of the CIP Programme


CIP helps to promote books even before they are published. The CIP record is created in WorldCat , the world's largest library catalogue which is used extensively by most libraries in the world.


The CIP record is also printed in the publication. It serves as a useful aid to libraries for acquisitions and cataloguing of new titles. At the same time, publishers can provide details of the book to the library book-buying market before they are published.


Application for CIP Record


Publishers are required to complete a CIP application form via the Deposit Web .


Click here for the CIP instruction guide.


The CIP application will typically be processed within five working days on a best-efforts basis depending on the volume of applications. The CIP record will be sent to the publisher by email.


Information Required for a CIP Record


It is important that publishers submit accurate and sufficient information in the CIP application form, including:

  • NLB-assigned ISBN (International Standard Book Number)
  • Name(s) of the author(s)
  • Title
  • Subtitle(s)
  • Place of publication
  • Name of the publisher
  • Projected date of publication

CIP records are created based on the information provided on the work's title page and the subject matter covered by the work. Therefore, it is important that the CIP application form is duly completed. It is also essential that the information below are submitted together with the CIP application:

  • Title page
  • Verso of title page (copyright page)
  • Table of contents
  • Introduction and preface
  • Any publicity material prepared for the publication

Scope of the CIP Programme


The CIP Programme covers books published by commercial publishers, institutions and organisations or individuals in Singapore. CIP is currently offered for books published in Singapore in the four official languages (i.e. English, Chinese, Malay and Tamil).


Inclusions in the CIP Programme:

  • Books that are published in Singapore and issued an ISBN by NLB, with:
  • o content on all subjects covering Singapore or Southeast Asia
    o Singapore authorship

Exclusions from the CIP programme:

  • Books that do not bear the imprint of a Singapore publisher on the title page
  • Books that do not carry the NLB-assigned ISBN number
  • Reprints (of existing editions of books, with no alterations in the text/content and imprint)
  • All non-book formats:
  • o Serials (e.g. periodicals, annuals, etc.)
    o Single articles reprinted from periodicals
    o Audio visual material
    o CD-ROMs and other electronic media storage devices
    o Kits or mixed media material
    o Maps and atlases
    o Microforms
    o Sheet music / music scores
    o Wall charts
  • Braille
  • Comics (serialised stories with interconnecting characters, plots or scenarios)
  • Dictionaries and Encyclopaedia
  • Educational material such as textbooks, workbooks, tests sheets, course notes or photocopy masters
  • Specialised publications of a transitory or ephemeral nature, such as trade catalogues, prospectuses, telephone directories, calendars, almanacs, timetables, colouring books, cut-out books, etc.

Requirements for use of CIP records issued by NLB


The CIP record must be printed completely, without any alterations to sequence, punctuation, capitalisation or spacing. The punctuation and capitalisation follow prescribed cataloguing standards that permit the CIP record to be understood internationally. The record should also not be translated to another language.


In addition, publishers should not attribute NLB as the producer of any CIP that is not created or issued by NLB.


Where should the CIP record be printed in the book?


The CIP record must always be printed in the publication. It can be printed on the back of the title page, either as a typeset version or as a full or reduced-size photo facsimile. The data elements must be printed completely without any alterations.


A CIP record as printed in the book, will appear as such:


National Library Board, Singapore Cataloguing in Publication Data

Name(s): Baker, Maurice, 1920- | Baker, Edmund, editor.
Title: The accidental diplomat : the autobiography of Maurice Baker/by Maurice
    Baker ; edited by Edmund Baker.
Description: Singapore : World Scientific, 2014.
Identifier(s): OCN 881509045 | ISBN 978-981-4618-30-4 (hardcover) | ISBN 978-
    981-4618-31-1 (paperback)
Subject(s): LCSH: Baker, Maurice, 1920- | Ambassadors--Singapore--Biography. |
    College administrators--Singapore--Biography.
Classification: DDC 327.2092--dc23



Pre-publication Changes


Publishers are requested to immediately notify the CIP team via email at NLB_CIP@nlb.gov.sg , if they make any changes to the original information they had submitted before publication. This ensures that the CIP records made available to booksellers, wholesalers and libraries are correct and up-to-date.


Contact Details


For more information, please contact the Cataloguing in Publication, Resource Discovery & Management at NLB_CIP@nlb.gov.sg .