CATALOGUING IN PUBLICATION
Cataloguing in Publication (CIP) is a service offered by the National Library Board (NLB) Singapore, to the local publishers, for print materials published in Singapore. It is a voluntary programme of cooperation between publishers and NLB and is currently provided free of charge.
A pre-publication catalogue record will be created for NLB-assigned ISBNs, for books published in Singapore, and given to the publisher before the book is published.
The CIP catalogue record created is derived from information supplied by publishers. This record includes the author, title, publisher, date of publication, price (if available) and the International Standard Book Number (ISBN). The Library of Congress Subject Headings and Dewey Decimal Classification numbers are also provided to facilitate access and retrieval. The CIP record created observes the internationally established cataloguing standards, thereby, facilitates distribution of information on the publications throughout the world.
Commercial publishers, institutions, government or statutory boards, and self-publishers, who have applied for a Singapore ISBN number, are invited to participate in the CIP Programme.
Benefits of the CIP Programme
CIP helps to promote books even before they are published. The CIP record is created in WorldCat, the world's largest library catalogue which is used extensively by most libraries in the world.
The CIP record is printed in the publication. It is therefore, a useful aid to libraries for acquisitions and cataloguing of new titles.
Application for CIP Record
Publishers are required to complete a CIP application form via the Legal Deposit Web. Alternatively, you can request a copy of the application form online via email at NLB_CIP@nlb.gov.sg.
Click here for CIP instruction guide.
The CIP application will be processed within five working days and will be returned to the publisher by mail, fax or email.
Information Required for a CIP Record
It is important that publishers submit accurate and sufficient information in the CIP application form, including:
- Name(s) of the author(s)
- Place of publication
- Name of the publisher
- Projected date of publication
Catalogue records are created on the basis of the information provided on the work's title page and the subject matter covered by the work. Therefore, although the completion of the CIP application form is important, it is also essential that copies of the information below are submitted together with the CIP application:
- Title page
- Verso of title page (copyright page)
- Table of contents
- Introduction and preface
- Any publicity material prepared for the forthcoming publication
Do note that ISBN information is mandatory prior to applying for CIP.
Scope of the CIP Programme
The CIP Programme covers publications published by commercial publishers, institutions and organizations or individuals in Singapore. CIP is currently offered for English, Chinese, Malay and Tamil print publications.
Publications included in the CIP Programme:
- Books on all subjects, for all age groups, that are published in Singapore and which carry the NLB-assigned ISBN (International Standard Book Number)
- Exhibition catalogues and art books
- Monographic series / Multi-volume publications
Publications excluded from the CIP programme:
- Books that do not bear the imprint of a Singapore publisher on the title page
- Books which do not carry the NLB-assigned ISBN number
- Serials i.e. periodicals, annuals and other works which are regularly issued under the same title
- Specialized publications of a transitory or ephemeral nature, such as trade catalogues, telephone directories, calendars, almanacs, timetables, colouring books, cut-out books, etc.
- Audio and videocassettes
- CD-ROMs and other computer discs, computer software, etc.
- Course specific material
- Dictionaries andEncyclopedia
- Expendable educational material such as textbooks, workbooks, tests sheets or photocopy masters
- Kits or mixed media material
- Maps and atlases
- Sheet music / music scores
- Single articles reprinted from periodicals
- Wall charts
Where should the CIP record be printed in the book?
The CIP record must always be printed in the publication. The CIP can be printed on the back of the title page, either as a typeset version or as a full or reduced-size photo facsimile. The data elements, however, must be printed completely, without any alterations to sequence, punctuation, capitalization or spacing. The punctuation or capitalization may sometimes seem peculiar but it is prescribed by standards that permit the catalogue record to be understood internationally.
A CIP record as printed in the book, will appear as such:
National Library Board, Singapore Cataloguing in Publication Data
Names: Baker, Maurice, 1920- | Baker, Edmund, editor.
Can I request for CIP for reprint titles?
Reprint is defined as a new impression of an existing edition, with no alterations in the text/content and imprint. You need not apply for CIP for this reprint title, as the work would have already been catalogued.
Publishers are requested to immediately notify the CIP team via email at NLB_CIP@nlb.gov.sg, if they make any changes before publishing the book that involve the original information they had submitted. This ensures that the CIP records made available to booksellers, wholesalers and libraries are correct and up-to-date.
For more information, please contact the Cataloguing in Publication, Resource Discovery & Management at NLB_CIP@nlb.gov.sg.